Membership / Participation

The network is open to all institutes of the UBIAS-type interested in collaboration and exchange. The network has set up a list of criteria that prospective members need to fulfill:

criteria

Institutes of Advanced Studies seeking to join the UBIAS network must fulfill the following criteria:

  1. They offer a substantial competitive fellowship programme that provides fellowships to international scholars.
  2. They are affiliated with an internationally respected, research active university.
  3. They fulfill a function for the university as a whole (as judged by their mission, organisational and leadership structure) and are thus not restricted in outlook to a particular discipline alone or affiliated with any single Department, School or Faculty.
  4. They offer programmes that foster interdisciplinarity.


If your institute is interested in joining the network, please contact the coordinating Institute AIAS and chairman of the UBIAS steering committee Morten Kyndrup, Execeutive Director, kyndrup@aias.au.dk. At a later stage, the steering committee will ask you to provide a statement addressing the above mentioned membership criteria. For an elaboration of these, please see 'Reference Document' below.

If the membership criteria are considered to be reasonably met, the applying institute will subsequently be invited to present its platform and activities followed by a Q&A at a Directors’ Meeting (held biennially). Following this presentation, it will be decided at the Director’s Meeting whether or not to grant membership.

ALTERNATIVES TO MEMBERSHIPS / GUEST STATUS

While UBIAS will not consider applications from Institutes that are in the process of being established, the network encourages representatives of such Institutes as well as other institutions with a plausible interest to attend the UBIAS Directors meetings and UBIAS conferences. Attendance at these events is beneficial in that they provide emerging Institutes with the opportunity to draw on the experience of more established Institutes and to develop cross-institutional relationships.

 

reference document

for Institutes of Advanced Studies seeking to join the UBIAS Network


Introduction
The UBIAS Network has been receiving several requests from Institutes of Advanced Studies (IAS) to become part of this community. While this interest is most welcome, as it increases UBIAS’ geographic scope and cultural diversity, the Network is equally eager to preserve its distinguishing character. It has therefore decided that IAS seeking to join the Network must fulfill the criteria mentioned above.

This 'Reference Document' is intended to be a user-friendly tool to help UBIAS’ members acquire a comprehensive albeit “concise” portrait of the applicants and their relevant context. And as the criteria mentioned may appear rather vague, it also tries to clear up possible misinterpretations.

Use this 'Reference Document' as a guide rather than as a template or fixed form. And kindly try to be succinct. For example, rather than copying copious institutional data, just highlight the relevant information and refer to the internet page that contains the details or complementary information. On the other hand, please do not hesitate to include relevant information beyond the items presented in the topics below. And to contact UBIAS’ Coordination team in case of need for further clarification.

1. The Context

Please provide a brief presentation of the University where the IAS is based. Basic information could include: a short background, demography (faculty and students) and geography (campi locations), institutional nature, affiliation and governance structure.

Elaborate on the University research activities and its international presence, in order to allow us to assess criterion II.

If possible, include a few key impacts of the University at the national or regional level.

2. The Applicant

2.1 Creation

Please provide the background of the IAS: when was it created, what sparked the initiative, what was the original purpose and which is the founding formal instrument.

2.2 Evolution

Please present the main achievements of the IAS since its creation. We value a short list of key outputs and outcomes over an extensive list of activities.

2.3 Current status

Please present a comprehensive picture of the present configuration of the IAS. It could include, without being limited to: governance structure, staff, facilities and main funding sources.

2.4 Main programmes

Please describe succinctly the main programmes managed by the IAS. It is important to highlight its interdisciplinary characteristics, in order to provide factual elements that will allow us to evaluate if they indeed foster interdisciplinarity, as requested in criterion IV.

2.5 Function of the Institute for the University

Please  provide concrete evidence that the IAS fulfills a function for the university as a whole (as judged by their mission, organisational and leadership structure), and are thus not restricted in outlook to a particular discipline alone or affiliated with any single Department, School or Faculty. This information will enable us to apply criterion III.

3. Fellowship programmes

Please provide a thorough description, covering as much as possible the following issues, enabling us to apply criterion I:

a.     The specific size of the fellowship program over the last three years (i.e. how many fellow months per year do they have; e.g. 10 fellows for 10 months each = 100 fellow months).

b.     The procedure concerning selection of fellows: open calls? free competition? fixed quotas for genders, disciplines, career steps? length of fellowships (minimum, maximum, average)? invited fellows? honorary fellows? constitution of selection boards?

c.     Do you run an alumni program, and how?

d.     The current and average composition of internal fellows (i.e. from the home university of the IAS) vis-à-vis external fellows

e.     The institute’s disciplinary spread (which disciplines admitted, possible criteria/quotas)

f.      The average composition of nationalities among fellows

g.     The physical organization of the institute; are fellows located together, do they have daily exchange, joint facilities?

h.     Organization of mandatory and/or optional activities for fellows in the institute, both academic (seminars, conferences, workshops) and social (lunches, dinners, etc.)

i.      Fellows’ specific obligations as laid down in fellowship agreements.

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